A practical, copy‑paste template and placement checklist for the EU GSP REX statement on origin for Indonesian fresh vegetables (HS 07). Exact wording, when you need a REX number, where to put it, signature rules, HS code tips, mixed-origin scenarios, and the mistakes that still trigger rejections in 2025.
If you’ve ever had a shipment held because of a tiny typo in your statement on origin, you’ll know why we wrote this. We export Indonesian vegetables every week, and the EU’s GSP REX statement is one of those things that should be simple, but small mistakes can cost days. Here’s our 2025, copy‑paste guide you can hand to your docs team and sleep better at night.
The three pillars of a clean EU GSP claim for HS 07 (fresh vegetables)
- Exact wording. The EU wants the statement text verbatim, with “Generalised” spelled the British way.
- Correct thresholds. Over or under €6,000 changes what you must include.
- Clear placement. Put it on a commercial document that describes the goods completely and links to the customs entry.
We’ll cover all three with templates and examples for fresh Indonesian vegetables.
What’s the exact statement on origin text the EU accepts in 2025?
Use this wording verbatim in English. We recommend English because it’s universally accepted across EU customs. The EU GSP scheme has been extended to 31 December 2027, so this text remains valid in 2025.
Template for shipments OVER €6,000 (REX number required):
“The exporter of the products covered by this document (REX number [IDREX…]) declares that, except where otherwise clearly indicated, these products are of Indonesian preferential origin according to the rules of origin of the Generalised System of Preferences of the European Union.
Place and date: [City, DD/MM/YYYY] Name of the exporter: [Legal name as registered in REX]”
Template for shipments UNDER €6,000 (REX number not required):
“The exporter of the products covered by this document declares that, except where otherwise clearly indicated, these products are of Indonesian preferential origin according to the rules of origin of the Generalised System of Preferences of the European Union.
Place and date: [City, DD/MM/YYYY] Name of the exporter: [Your legal name]”
In our experience, both “Indonesian” and “Indonesia” in the origin line are accepted. We stick with “Indonesian preferential origin” because it reads cleanly and is widely used.
Practical tip: keep the statement text as a locked snippet in your ERP so no one “improves” it. We’ve seen rejections because someone wrote “EU GSP origin” instead of the full “Generalised System of Preferences of the European Union.”
Do I need a REX number for a vegetable shipment under €6,000?
No. Any exporter can issue the statement on origin under €6,000 without a REX number. Above €6,000, a valid Indonesian REX number is mandatory.
Two things that help:
- Put the total value in EUR on the document to show the threshold logic is clear.
- If you’re close to the threshold, EU customs will often check the exchange rate. We recommend staying a safe margin below €6,000 when shipping without REX.
Where should I put the statement? Can it go on a packing list?
The statement must be on a commercial document that describes the goods sufficiently for identification. Invoice is best. Packing list also works if it includes full product descriptions, quantities, and references that match the invoice and the import declaration.
How we place it:
- Invoice footer, immediately after the line items and before totals.
- Same invoice number/date that the broker declares to customs.
- If you put it on a packing list, add the invoice number at the top and keep the statement at the bottom of the list.
Example placement for fresh HS 07 lines:
- 0702.00 Tomatoes, 5 kg cartons, 2,000 cartons, origin Indonesia. See Tomatoes
- 0707.00 Japanese cucumbers (Kyuri), 10 kg cartons, 1,200 cartons, origin Indonesia. See Japanese Cucumber (Kyuri)
- 0705.11 Baby romaine lettuce, 5 kg cartons, 900 cartons, origin Indonesia. See Baby Romaine (Baby Romaine Lettuce)
[Statement on origin text here]
Does the statement need a signature or company stamp?
No. Signatures and stamps are not required. The statement needs the exporter’s name typed, plus place and date. That’s it.
We still add the typed name and job title to make audits simpler. But don’t add extra legalese or stamps that might contradict the standard wording.
How do I word the statement if some items aren’t of Indonesian origin?
The standard sentence already covers this with “except where otherwise clearly indicated.” Use it to your advantage.
What we do in mixed scenarios:
- Clearly mark any non-originating line with “non‑preferential origin: [country]” or simply “no GSP preference.”
- If it’s a tiny minority of the shipment, consider splitting invoices. It reduces queries.
For mixed packs, simple mixing doesn’t confer origin. A retail bag with Indonesian carrots plus imported peas won’t gain Indonesian origin for the whole pack. If you’re exporting blends like Frozen Mixed Vegetables, claim GSP only if all components meet the Indonesian origin rule. Otherwise don’t claim for that line.
Do I have to include HS codes in or near the statement?
The statement itself doesn’t require HS codes. But having 6‑digit HS codes next to each line speeds up customs checks and reduces questions. For fresh vegetables (Chapter 07):
- 0702 Tomatoes. See Tomatoes
- 0703 Onions, shallots. See Onion
- 0705 Lettuce and chicory. See Loloroso (Red Lettuce)
- 0706 Carrots, beets, radishes. See Carrots (Fresh Export Grade) and Beetroot (Fresh Export Grade) and Red Radish
- 0707 Cucumbers and gherkins. See Japanese Cucumber (Kyuri)
- 0709 Other vegetables (peppers, eggplant). See Red Cayenne Pepper (Fresh Red Cayenne Chili) and Purple Eggplant
Always confirm final classification with your broker. Small presentation differences can switch subheadings.
Common mistakes we still see in 2025 (and quick fixes)
- Typos in “Generalised System of Preferences.” Fix by storing a locked template.
- REX number format errors. Indonesian REX numbers begin with “IDREX…”. Match the registered name and address exactly.
- Missing place/date. Add “Place and date” under the statement every time. It’s an easy win.
- Putting the statement on a document that doesn’t describe the goods. Use an invoice or a detailed packing list that ties to the invoice.
- Claiming origin after simple washing or repacking of imported vegetables. Washing, trimming, packing and chilling don’t confer origin. Only vegetables grown and harvested in Indonesia are “wholly obtained.”
- Mixed packs with one non-origin component still claimed as “Indonesian preferential origin.” If in doubt, split lines and don’t claim GSP on the mixed line.
Need a quick sanity check on your draft wording for a Japanese Cucumber (Kyuri) plus Tomatoes shipment? We’re happy to help. Contact us on whatsapp.
Validity and practical timelines
- Validity. A GSP statement on origin is typically valid for 12 months from the date of issue for the importer to claim preference.
- Multiple shipments. For GSP, we recommend issuing one statement per invoice/shipment. Multi‑shipment statements cause confusion and aren’t necessary for fresh vegetables.
- Corrections. If you forgot the REX number on a >€6,000 shipment, issue a corrected commercial document before customs clearance. If customs has already liquidated duties, your buyer may still be able to seek a refund with the corrected document, but that takes time.
A quick placement checklist your team can follow today
- Put the statement on the invoice footer. Use the exact text.
- Over €6,000. Include your REX number and ensure it matches your registered name and address.
- Under €6,000. No REX required, but keep the value evidence and include your full exporter name.
- Type the place and date right beneath the statement. Add your typed name.
- Keep HS codes at 6 digits next to each line. It’s not mandatory in the statement but it helps.
- For non-origin items, label them on the line and let the standard wording stand.
- Keep a clean PDF trail. Invoice, packing list, and bill of lading should reference each other.
What’s interesting is that once your team builds a habit around the template, refusals drop to near zero. We’ve seen it in our own operation. It’s not fancy, just consistent.
If you want product-specific guidance for your next program load-out, browse our range and see typical HS placements for fresh and frozen lines. View our products